Receptionist

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PEREGRINE GROUP

Department: Group
Location: Dallas

RECEPTIONIST

 

Under general supervision of Human Resources, the Receptionist is responsible for:

  • Greeting visitors in a professional, warm, welcoming manner
  • Scheduling and preparing meeting rooms
  • Answering phones and transferring to the appropriate destination
  • Taking and relaying messages in a timely manner
  • Screening calls
  • Validating parking
  • Maintaining tidy and clean reception area
  • Delivering and posting mail; daily runs to post office for outgoing and certified mail
  • Distribute mail before 9am
  • Receive and distribute deliveries
  • Preparing FedEx shipments
  • Submitting maintenance requests to the building
  • Scheduling regular monthly maintenance for facilities (carpet cleaning, etc)
  • Updating and distributing corporate directory
  • Order business cards and other business stationary
  • Double-check for accuracy (emails, proofing for printing, etc.)
  • Managing vendor relationships
  • Managing kitchen and office supply inventory; ordering supplies as needed
  • Stocking beverage refrigerator at the end of each day
  • Check meeting rooms at end of day (lights and A/V equipment turned off, chairs returned to table, no kitchen items left behind)
  • Empting dishwasher each morning
  • Managing office equipment (both regularly scheduled maintenance and service calls)
  • Schedule regular maintenance for facilities (carpet cleaning, A/C units, etc)
  • Managing periodical subscriptions
  • Distribution and tracking of sports tickets
  • Coordinating travel arrangements (airline/hotel/rental car/car service)
  • Event planning and catering coordination
  • Assist Human Resources with onboarding/offboarding, data entry, filing, correspondence, scheduling
  • Administrative duties as assigned
  • Special projects as assigned (company newsletter, plan Christmas luncheon, planning meetings, birthdays, retirement celebrations, wellness presentations, etc.)
  • Assist departments with projects/special requests
  • Maintaining confidentiality and exercising discretion
  • Other duties as assigned

Requirements:

  • Personal alignment with The Peregrine Way:
    • Do the Right Thing
    • Work as a Team
    • Fully Engage
    • Think and Focus Long-Term
    • Learn and Improve
    • Be Humble
    • Enjoy the Journey
  • Bachelor’s degree preferred but not required
  • Prior receptionist experience strongly preferred
  • Professional, polished, and pleasant demeanor
  • A focus on service to others
  • Strong verbal communicator
  • Problem solving skills
  • Critical thinking skills
  • Organizational skills
  • Diplomacy; cool under pressure
  • Proficiency in Microsoft Office (particularly Word, Excel, and PowerPoint)
  • Accuracy and double-checking work
  • Self-motivated; works well under general supervision